Charlottesville Day of Wedding Coordination for Couples Who Want to Actually Enjoy Their Wedding Day
Professional day-of wedding coordination in Charlottesville, Virginia so your plans come together, your vendors stay organized, and you can be fully present.
You’ve spent months planning your wedding. The last thing you should be doing on your wedding day is answering vendor calls, checking timelines, or solving setup questions.
Charlottesville Day of Wedding Coordinators provides experienced day-of and month-of wedding coordination for weddings across Charlottesville, Albemarle County, and Central Virginia. Beginning 6–8 weeks before your celebration, we step in to organize logistics, confirm vendors, finalize your timeline, and manage every detail so your wedding day flows exactly as you envisioned.
You celebrate. We handle everything else.
an anyvent event planning
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Charlottesville's Only Exclusive Day-of Coordination Company
about us
Local Charlottesville Wedding Coordinators Who Know How Weddings Actually Run
We specialize exclusively in day-of wedding coordination and month-of wedding management in Charlottesville, Virginia. Our team works alongside venues, caterers, florists, photographers, and rental companies every weekend throughout the region — from vineyard weddings to estate celebrations to private property tents.
Our job is simple: we take the plans you created and make them happen.
Six to eight weeks before your wedding, we step in as your logistics manager. We confirm vendors, build your wedding timeline, organize ceremony details, and prepare your venue and vendor team so everyone knows exactly what to do and when to do it.
On the wedding day, we are the first to arrive and the last to leave — managing setup, directing your ceremony, cueing music, coordinating vendors, solving problems quietly, and keeping your day relaxed and on schedule.
Because your wedding day should feel like a celebration, not a project you’re running.
We specialize exclusively in day-of wedding coordination and month-of wedding management in Charlottesville, Virginia. Our team works alongside venues, caterers, florists, photographers, and rental companies every weekend throughout the region — from vineyard weddings to estate celebrations to private property tents.
Our job is simple: we take the plans you created and make them happen.
Six to eight weeks before your wedding, we step in as your logistics manager. We confirm vendors, build your wedding timeline, organize ceremony details, and prepare your venue and vendor team so everyone knows exactly what to do and when to do it.
On the wedding day, we are the first to arrive and the last to leave — managing setup, directing your ceremony, cueing music, coordinating vendors, solving problems quietly, and keeping your day relaxed and on schedule.
Because your wedding day should feel like a celebration, not a project you’re running.
WHAT IS DAY-OF COORDINATION?
What Does a Day-of Wedding Coordinator Actually Do?
“Day-of coordination” is often misunderstood. It does not mean a coordinator only shows up on the wedding day.
Our Charlottesville month-of coordination begins approximately 6–8 weeks before your wedding. This is when most weddings start to feel overwhelming — timelines need to be built, vendors have questions, and small details multiply quickly.
We step in to:
• Finalize your wedding timeline
• Confirm all vendors and arrival schedules
• Review contracts and logistics
• Organize your ceremony processional
• Plan your reception flow
• Coordinate rehearsal
• Manage setup and décor placement
• Direct the ceremony
• Handle vendor communication
• Troubleshoot any issues
Your vendors stop calling you — they call us.
The result: your wedding day feels calm, organized, and effortless.
“Day-of coordination” is often misunderstood. It does not mean a coordinator only shows up on the wedding day.
Our Charlottesville month-of coordination begins approximately 6–8 weeks before your wedding. This is when most weddings start to feel overwhelming — timelines need to be built, vendors have questions, and small details multiply quickly.
We step in to:
• Finalize your wedding timeline
• Confirm all vendors and arrival schedules
• Review contracts and logistics
• Organize your ceremony processional
• Plan your reception flow
• Coordinate rehearsal
• Manage setup and décor placement
• Direct the ceremony
• Handle vendor communication
• Troubleshoot any issues
Your vendors stop calling you — they call us.
The result: your wedding day feels calm, organized, and effortless.
Charlottesville Day-of Wedding Coordination
Our coordination package is designed for couples who have planned their wedding but want a professional to execute it. We take ownership of logistics so your family, wedding party, and vendors are free to focus on celebrating.
Included Services
6–8 Weeks Before the Wedding
Vendor confirmations and introductions
Custom wedding day timeline creation
Ceremony planning and processional organization
Layout and floor plan review
Attendance of final venue walk through
Décor and setup planning
Unlimited coordination emails during this period
Wedding Rehearsal
Rehearsal direction and processional practice
Family and wedding party instruction
Ceremony cueing preparation
Wedding Day
Full wedding day management
Vendor coordination and oversight
Setup supervision
Ceremony coordination and music cueing
Reception flow management
Problem solving and troubleshooting
Timeline management
Point of contact for all vendors and guests
Final venue walkthrough before departure
Our services
Unparallelled Experience With Charlottesville Wedding Venues
Over the last 12 years, we've coordinate weddings throughout Charlottesville and Central Virginia and regularly work with vineyard venues, estates, historic properties, and private homes through our parent company, Anyvent Event Planning. Because we know how local venues operate, we anticipate logistics before they become problems. Parking plans, rental deliveries, rain plans, ceremony transitions, and guest flow are all things that we are well versed in at almost every venue in Charlottesville.
Whether your wedding is at a vineyard, a mountain view venue, or a backyard tented celebration, our role stays the same: protect your timeline and your peace of mind.
Most couples don’t realize how many moving parts exist until the final month — and that’s exactly when we step in.
Over the last 12 years, we've coordinate weddings throughout Charlottesville and Central Virginia and regularly work with vineyard venues, estates, historic properties, and private homes through our parent company, Anyvent Event Planning. Because we know how local venues operate, we anticipate logistics before they become problems. Parking plans, rental deliveries, rain plans, ceremony transitions, and guest flow are all things that we are well versed in at almost every venue in Charlottesville.
Whether your wedding is at a vineyard, a mountain view venue, or a backyard tented celebration, our role stays the same: protect your timeline and your peace of mind.
Most couples don’t realize how many moving parts exist until the final month — and that’s exactly when we step in.
The charlottesville day of coordinators advantage
Why Couples Hire a Wedding Coordinator in Charlottesville
Without a coordinator, someone still manages the wedding.
It becomes a parent, a sibling, or a friend.
They answer vendor questions.
They fix late deliveries.
They direct guests.
They watch the clock.
And they miss the wedding.
Hiring a professional wedding coordinator allows your family to be guests and allows you to stay fully present. We handle logistics, communication, and problem solving so the day feels joyful instead of stressful.
Most couples don’t realize how many moving parts exist until the final month — and that’s exactly when we step in.
Without a coordinator, someone still manages the wedding.
It becomes a parent, a sibling, or a friend.
They answer vendor questions.
They fix late deliveries.
They direct guests.
They watch the clock.
And they miss the wedding.
Hiring a professional wedding coordinator allows your family to be guests and allows you to stay fully present. We handle logistics, communication, and problem solving so the day feels joyful instead of stressful.
Most couples don’t realize how many moving parts exist until the final month — and that’s exactly when we step in.
WHY YOU NEED A COORDINATOR
1. Book Your Date
Once your contract is signed, your wedding date is reserved and you have peace of mind knowing a professional will manage your day.
2. The Final Month Begins
About 6–8 weeks before your wedding, we schedule our planning meeting and begin vendor confirmations, timeline creation, and logistics organization.
3. Rehearsal Preparation
We organize your ceremony details and lead your rehearsal so everyone feels confident and comfortable.
4. Your Wedding Day
You get ready, spend time with your people, and enjoy your wedding. We manage everything else.
Once your contract is signed, your wedding date is reserved and you have peace of mind knowing a professional will manage your day.
2. The Final Month Begins
About 6–8 weeks before your wedding, we schedule our planning meeting and begin vendor confirmations, timeline creation, and logistics organization.
3. Rehearsal Preparation
We organize your ceremony details and lead your rehearsal so everyone feels confident and comfortable.
4. Your Wedding Day
You get ready, spend time with your people, and enjoy your wedding. We manage everything else.
Our Coordination Process
Do I need a day-of coordinator if my venue has a venue coordinator?
Yes. Venue coordinators manage the venue... not your vendors, timeline, décor, or personal details. A wedding coordinator manages your entire wedding and acts as your advocate.
When should I book a Charlottesville wedding coordinator?
Most couples book 9–12 months before their wedding. Popular spring and fall Charlottesville wedding dates fill quickly.
Do you travel outside Charlottesville?
Yes. We coordinate weddings throughout Albemarle County and surrounding Central Virginia locations. We are also thrilled to serve couple in DC and Northern Virginia.
Will you contact my vendors?
Absolutely. Once coordination begins, vendors communicate directly with us instead of you.
What if we need more than day-of coordination support for our wedding?
Many couples begin with day-of (month-of) coordination and then realize they would feel more comfortable with additional planning guidance along the way — and that’s completely normal.
Charlottesville Day of Wedding Coordinators focuses specifically on professional month-of wedding coordination and wedding day management. If you’re looking for earlier planning help such as vendor selection, budget guidance, design direction, or ongoing planning meetings, we would be happy to serve you through our sister company, Anyvent Event Planning, a full-service Charlottesville-based wedding planning company.
Our goal is to make sure you have the right level of support so your wedding feels manageable, organized, and enjoyable from the planning process all the way through the wedding day.
Yes. Venue coordinators manage the venue... not your vendors, timeline, décor, or personal details. A wedding coordinator manages your entire wedding and acts as your advocate.
When should I book a Charlottesville wedding coordinator?
Most couples book 9–12 months before their wedding. Popular spring and fall Charlottesville wedding dates fill quickly.
Do you travel outside Charlottesville?
Yes. We coordinate weddings throughout Albemarle County and surrounding Central Virginia locations. We are also thrilled to serve couple in DC and Northern Virginia.
Will you contact my vendors?
Absolutely. Once coordination begins, vendors communicate directly with us instead of you.
What if we need more than day-of coordination support for our wedding?
Many couples begin with day-of (month-of) coordination and then realize they would feel more comfortable with additional planning guidance along the way — and that’s completely normal.
Charlottesville Day of Wedding Coordinators focuses specifically on professional month-of wedding coordination and wedding day management. If you’re looking for earlier planning help such as vendor selection, budget guidance, design direction, or ongoing planning meetings, we would be happy to serve you through our sister company, Anyvent Event Planning, a full-service Charlottesville-based wedding planning company.
Our goal is to make sure you have the right level of support so your wedding feels manageable, organized, and enjoyable from the planning process all the way through the wedding day.
Frequently asked questions
I can’t say enough wonderful things about Savannah and Charlottesville Day of Wedding Coordinators! I can’t recommend them enough!
Nicole S, Married in June 2024
Charlottesville Day of Wedding Coordinators helped make our wedding the best we could’ve asked for! They ensured everything ran smoothly so we didn’t have to worry about a thing!
Maya C, Married in July 2023
You Planned Your Wedding. Now Let Someone Run It.
You deserve to remember your wedding day — not manage it.
Charlottesville Day of Wedding Coordinators provides professional wedding day coordination so your timeline stays on track, your vendors stay organized, and your only responsibility is celebrating.
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If you need more planning support than day-of coordination offers, please visit Anyvent Event Planning for your full service planning needs.